Visiting Scholar/Researcher Guidelines

Chicago State University (CSU) recognizes that individuals from other universities, institutions, and businesses may wish to visit the University for extended periods for reasons including, but not limited to, conducting research or intellectual work, collaborating with the University's faculty or administrators on specific projects, and observing University faculty research or teaching.

This procedure applies to CSU faculty, staff, departments, colleges, and units. The visiting scholar/researcher does not carry any official employment status with the University and must have formal University sponsors. This procedure aims to set forth guidelines and processes for obtaining approval for and registering the visiting scholars/researchers. It is crucial that the University maintains a record of such visitors and review documentation or agreements to protect its interests.

International visitors must obtain a visa appropriate for the proposed activities at CSU. The visitor and the sponsor should contact CSU's Global Engagement Office to make the necessary arrangements.

Visiting Scholars/Researchers must follow the steps below to ensure compliance with the University's Policy.

Step 1: The Visiting Scholar/Researcher engaged in research is identified by the CSU Sponsor.

Step 2: The CSU sponsor requests that the Visitor Scholar/Researcher complete the Visitor Information Package (with the Visitor's signatures, the CSU Faculty sponsor, the Department Head, the College Dean, and the Associate Provost for Research) and send it to Academic Affairs.

Visitor Scholar/Researcher Information Packet

Step 3: The CSU sponsor requests that the Visiting Scholar/Researcher Agreement be completed (with the signatures of the Visitor and the Department Head) and sent to Academic Affairs.

Visiting Scholar/Researcher Agreement

Step 4: The Department Head reviews that all the steps have been completed and communicates to the sponsor and the Visiting Scholar/Researcher that the activities at CSU can start.

Step 5: At the end of the Visiting Scholar/Researcher activities at CSU, the sponsor submits a brief report of the activities/accomplishments resulting from the visit to Academic Affairs.

Questions about the policy and procedures should be directed to the Office of the Provost.